PRIVACY POLICY FOR MENTEES

PRIVACY POLICY

Our contact details

 

NAME

CHAIRMAN MENTORS INTERNATIONAL LIMITED

ADDRESS

81 King's Road, London, England SW3 4NX

 

Scope of this privacy notice

This privacy notice relates to the mentee data we collect and process as a part of our mentoring services.

The type of personal information we collect

This privacy notice relates to the mentee data we collect and process as a part of our mentoring services.

  • Personal identifiers and contact details (for example, name, email address, phone numbers);
  • Employment details (for example, who your employer is, your role);
  • The objectives of the mentoring (for example, areas of specific focus for the mentoring services);
  • Notes of mentoring sessions held (for example, major matters discussed).

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you to allow us to establish and deliver the mentoring service to you.

We also receive personal information from the following sources in the following scenarios:

  • From your employer or sponsoring organisation, to initiate the mentoring services;
  • From public sources, to provide background to your mentors and ensure they are appropriately briefed to offer the best possible service to you.

We use the information that you have given us to:

  • Initiate the mentoring services with you and your employer;
  • Deliver the mentoring to you;
  • Invoice your employer or sponsor for the services.

We may share this information with your mentors and our consultants and agents that support the mentoring services.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is that we have a contractual obligation. The information sharing is necessary to deliver the mentoring services to you.

How we store your personal information

Your information is securely stored in the following locations:

  • On our email system, and on the email system of your mentors;
  • On our internal systems.

We keep all the personal information noted above for as long as needed to deliver the services you require. We will then dispose your information by either removing it from our system or by anonymising it.

Your data protection rights

Under data protection law, you have rights according to the reason we process your data. These include:

Your right of access

You have the right to ask us for copies of your personal information.

Your right to rectification

You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure

You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing

You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing

You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability

You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@chairmanmentors.com if you wish to make a request.

HOW TO COMPLAIN

If you have any concerns about our use of your personal information, you can make a complaint to us at info@chairmanmentors.com.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO's address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: www.ico.org.uk.

Date: 29/01/2021